Frequently Asked Questions

Collaboration, Reliability, Security

All documents will be signed electronically. 

The signer submits his or her identification along with the unsigned documents for notarization to us via email or fax.  

Once received, we can coordinate an appointment to connect to the signer(s) using an audio and video platform where our notary can see and hear the signer.  

Once connected to the notary, the signer will be asked a few questions in accordance with Florida Law and sign the documents electronically.  

Once signed, all documents will be emailed to the signer directly after the signing.

Each signer will have to undergo an online security screening. This screening will prompt each signer to upload his or her identification, recent photo, answer four (4) security questions in under two (2) minutes and adopt an electronic signature.

This is one of our most asked questions.  Each State has its own guidelines for remote notarization and most States rules have been changed to accommodate individuals during the Pandemic.  The biggest States that will not accept an electronic signature but do accept remote notarization are New York and California.

Yes, court documents can be signed electronically and remotely when being submitted to any Florida Court.

You can access your remote online notarization using a smart phone or tablet with audio and video capabilities and internet access.  If you do not have a computer, tablet, or smart phone, we recommend borrowing one from a trusted friend or family member.  The notarization will only take approximately 15 to 30 minutes.

We can provide a remote witness for an additional $40.00 or you can provide a remote witness for free.  If you provide a remote witness, we will require a copy of his or her identification and email address.  It is strongly recommended that the witness not be a relative, either by blood or marriage.  

In some cases, it may also not be permissible to use a relative as a witness, so we also recommend consulting an attorney before providing a relative as a witness.

YES. We can notarize documents remotely online for individuals physically located anywhere in the World provided he or she meet the requirements in accordance with Florida Law.

If you do not know if you meet the requirements, please check our requirements here

We will not risk the health and or safety of our team to notarize documents, but you may be eligible for remote online notarization.  This will allow you to get documents notarized remotely and not come in physical contact with our team.

In the State of Florida, we may accept an expired Driver License as a valid form of identification as long as the expiration date does not exceed 5 years from the time of the notarization.

It depends on the document being signed and if you as the witness have a personal interest in the document being signed.  We strongly recommend consulting an attorney before acting as a witness for a relative, either by blood, adoption, or marriage.

That is a great question because it is one of our favorite jobs. We recommend taking our 1-hour training webinar on Remote Online Notarization.  Our trainings will provide the attendee with how to become a remote notary, how to perform a remote notarization, pricing and costs associated with becoming a remote notary and the responsibilities of the remote notary and signer.  To register, please click here.

Our notarization sessions strongly rely on the signer cooperation but our standard agenda for remote notarizations are as follows:

  1. One to Three documents with a single signer can take up to thirty minutes;
  2. Three to six documents with single or multiple signers take up to sixty minutes; and
  3. Multiple documents with multiple signers such as real estate closings, pre-nuptial or post-nuptial agreements can take up to 90 minutes.

A computer, tablet or phone along with your Florida Driver License, Florida Identification card or Passport and please read the guidelines provided on our webpage for additional preparation.  Please note that the authentication process prior to your appointment may also require you to have your social security number, birthdate and other sensitive information that is exclusive to you, such as the first property or vehicle you ever purchased.

Prices vary based on the services the Notary Public provides and the third-party provider the Notary Public uses to electronically sign or record the signer’s document.  Pursuant to Florida Statutes, a Florida Notary Public may charge up to $25.00 per online notarization.  However, that fee does not include the other costs associated with getting a remote online notarization or electronic notarization.

Florida is one of 16 states that permit remote online notarization, and the law was written with specific requirements to combat notary fraud. The identification process will confirm the signer’s identity using a system of credential analysis and knowledge-based authentication including the signer’s credit history and birth records.  Please note that many states have updated their notarization rules and regulations during the COVID-19 Pandemic to allow for remote notarization due to public health concerns.

Simple – Just request a copy from your notary. Please allow up to 7 days to receive your copy and not that additional copies may cost additional fees.

We request advanced notice of 48 hours prior to notarizing documents remotely.  However, we do offer expedited services for remote online notarization within 24 hours under our Same-Day Special Package.

Our mobile notaries are a Florida Notary Public who meets you where ever you request within Palm Beach, Broward, Martin and Miami-Dade Counties to notarize documents for the signer in the signers physical presence.

As you may know, no one is immune to the coronavirus, however there are many preventive measures our team can take to assist in “flattening the curve”. Some preventive measures include curb side signings, masks, gloves and signing where each signer is 6 feet a part for the duration of the signing. For those who wish to prevent the likelihood of the continued spread of this pandemic, then Remote Online Notarization may be your best option.

Prior to the Coronavirus (COVID-19), the benefits of virtual notarization were to conserve time, money and energy that was otherwise being spent on a signer traveling to a law office or bank in his or her free time to get a document notarized.  Now, however the benefits have shifted to far greater than the Florida Judicial System could have ever imagined when enacting this new law beginning on January 1, 2020 that allowed notaries to electronically notarize documents via video. Remote Online Notarization is now the best and most efficient way to get a document notarized and limit a person’s contact with another during this alarming pandemic.  In addition to reducing one’s contact with others, Remote Online Notarization offers a unique vetting process of each signer prior to notarization which consists of multiple questions that only the signer should be privy to. Lastly, Remote Online Notarization can be easily accessed using a computer, tablet or phone with video and audio capabilities as well as internet access. Therefore, the signer does not have to physically be tied to a specific location at the time of the notarization.  This includes any witnesses to documents being notarized as well. Regardless of the pros or cons, Florida is now one of 16 states that is moving toward virtual notarization to increase productivity among all individuals and professionals.  

For a Florida electronic last will and testament (“Will) to be self-proving, the signer of a Will, often referred to as a Testator (male) or Testatrix (female), must designate a qualified custodian.

A qualified custodian is responsible for the storage of the Will and/or audio and video communication therewith for the lifetime of the remote signer.  The qualified custodian is also responsible for ensuring that the Will along with any audio and video communication therewith has not been altered since it’s date of execution, and for the depositing the Will and/or audio and video communication therewith to the Florida Court upon the death of the remote signer. 

We do provide this service upon request and we do charge for this additional service.

Remote swear ins are administered by a Florida Notary Public for the purposes of an individual taking an oath for testimony, deposition, arbitration, or public hearing, physically located in another area than the Florida Notary Public, using audio and video communication. 

Remote swear ins are increasing important and needed now that most short hearings, depositions and or arbitrations are being conducted remotely for health, safety and/or convenience.  Therefore, attorneys, court reporters and other legal professionals may require a Florida Notary Public to conduct an oath for individuals not physically present at the time the oath is being taken.

Directly after the notarization is completed OR once paid.

The original documents are emailed to the signer directly following the remote notarization.  There are three (3) methods each signer may use to determine the document emailed is an original. (1) The document will be a locked PDF and CANNOT be altered; and (2) The document will have a cover page with a barcode that acts as a certificate of authenticity; or (3) The document will have an indication symbol next to each electronic signature.

Book Your Appointment

Request an appointment with a Florida Notary Public for a convenient remote online notarization via live video chat.